how to politely correct someone about your name via email

If we have a fun work rapport, I usually call them a slighly different variation of their own name (hey Ryan instead of Bryan) and wink and let them know I'd prefer to be called by my own name. Please, continue.. Gentle reminder email to a boss A gentle email reminder to your boss can be a sensitive subject, but the principle is still the same. Im Amy, and Im the person behind Never the Right Word. Person One: Your work on this project is impressive, Katrina. Person Two: Thank you so much! Its not always the most natural thing to weave in. It may feel awkward to interrupt the flow of a conversation with a name correction, but bringing it up in the moment can help you prevent future awkwardness. I'm not "putting the blame on the other party": it's. Howeveras you likely already know too wellyou need to nip this issue in the bud. Learn more about me here. Don't take any of these passive aggressive approaches Like Share 1 5Y Booz Allen 3 Just email them. Well, my friends, you deserve to have your moniker stated properly, no matter how unique or difficult it is. Correcting, even when it's our children, should take place privately. @Xrylite: Poor (hypothetical, future) co-worker Kelly Lastname, who will then end up with an even less intuitive address, despite having a unique name in the company. However, when communicating via e-mail, SMS, chat or other means of written communication, I often find people misspelling my name as they're used to the more common variant. Such as mine is normally Bradley.wilson@, (I can't imagine people can spell it bradly after that). Is Koestler's The Sleepwalkers still well regarded? Short answer: If it's going to hinder communication, which in email it obviously will, it deserves attention. SiteGround boasts a whole list of fantastic features at amazingly affordable prices. @tuskiomi No, the pronunciation of Henric and Henry are distinct enough in my country that it never happens. At Starbucks, theyve even tried Stab. "Simply be honest and inform them of the correct version of your name the first time you hear them say it wrong." Unsurprisingly, directness is your best bet. Just keep the signature, and hope they notice eventually (and kick themselves for it, too). Meet my colleague ____.". Joke about it. Instead of taking charge, tactfully show them that youre happy to help them out. While I have my full name in my e-mail, it seems it doesn't help. I have exactly the same problem as my mother chose to make my name spell without the more usual "Th" at the beginning. ). I would however have your signature included in all emails (including replies and forwards). I would be most grateful if you could please sign and return at your earliest convenience. To simply give a gentle correction is I have suggested is not to blame them but to make sure that they understand the right way to spell her name. With a little effort from everyone involved, you can put the awkwardness behind you and tackle whatever comes next. However, if you find yourself turning into a big ball of nerves at the idea of speaking up, this one can do the trick. Most often it was advertisements in the mail. "Hi __, it's DIANA __. Avoid any misconceptions by taking the time to make sure you are spelling the names of those you communicate with correctly. They're basically faster, safer, and more supportive- you can check them out here. Here you would absolutely correct the spelling. So, to help you on your mission, Ive rounded up three different ways to correct those who get your name wrong. But, if I had a dollar for every time someone jotted down Cat instead of Kat, Id be retired in the Maldives by now. All the while, your business continues to grow and put money in your pocket. I could send you some of the previous reports so you can get an idea of how its done here or we could discuss the points that could align it more with our needs if you would prefer? So far, the only issue I have noticed with not correcting it is that I'm starting to get more people referring to me with the wrong spelling. ), Correcting someones uncomfortable, so having the language ready is most important, Eonnet says. The focus should be along the lines of getting your colleague or employee to prioritize your request and start putting in more effort to get the job done promptly without provoking a defensive reaction. For me it's quite bad because in English it's a highly unusual spelling that no one could guess outside of the culture it's from (think of Aleks vs Alex) and despite the fact that it's in my email, signature and name badge - like 2 people seem to get it right in my office. Give people at least a week to get back to you before sending a reminder. you [while shaking hands]: "It's actually Michael, nice to meet you." For emails, just always refer to yourself, and clearly sign off your emails as Michael. ", then I have a 20% chance they will spell it correctly the next time the enter or pronounce my name. Are "pleasantries" in emails still "pleasant"? Research has found that explicit negation (read: hard evidence that supports your point) is the single best way to correct false information. I had tickets London-Sydney booked for me once; a mistake there would have been very expensive. )) or a postscript (P.S. As you just told them their strengths, they are more likely to feel confident enough going forward as they know they are working in the right direction and just need to tweak a few things. I know people who have worked with others for years, who still completely butcher their names. Yes that's my name and no it isn't a typo. Is there a more recent similar source? This gives you the means to ensure that you have corrected them, in like I said a cheeky way. Here are five tips thatll make this problem an issue of the past. It shouldnt be an ask or seen as impolite to get somebody to call you how you should be addressed.. The message could then list both the above address and "kelly.j.lastname@example.com (Kelly J. Lastname)". In addition to The Muse, she's a contributor all over the web and dishes out research-backed advice for places like Atlassian, Trello, Toggl, Wrike, The Everygirl, FlexJobs, and more. they love. Footage & Music Libraries. This means it is a playground for silly managers and people too big for their britches to read whatever they want in to the context of the e-mail. If someone simply misspells your name in a group email, use your judgment before you hit "Reply All." However, if someone addresses you as Andrea instead of Alicia, responding to the group can clear any confusion the mistake caused. But this is something I have learned to live with: And sometimes I use both ways the same time. Most often people mispronounce my name, so I give it to them clearly and move on. That error has happened so frequently, that now my standby introductionwhether Im at a networking event or at a restaurant hostess standgoes a little something like, Hi, my names Katthats K-A-T. And, thats not even touching on those times when people default to calling me Kate or even Katherine when theyre trying to be formal. At what point of what we watch as the MCU movies the branching started? But that's a personal preference. She won the Newswomen's Club of New York's Martha Coman Front Page Award for Best New Journalist in 2016. Because of the situation, I rarely correct them. Does Cast a Spell make you a spellcaster? a better outcome, especially in professional setting, . Copy to Text Blaze. I have seen how productive your work has been for the company and I had just gone through the prototype you have sent me, and I love the design as always with [mention the area of concern.]. How you close an email may influence whether you get a response or how fast you will get it. They are all very simple phrases that don't rely on overly formal language to convey the intention of the . I was going to give a similar answer. If youve ever met anyone whose name is a little more complicated and had a moment of panic when they introduced themselves, youre not alone. Align them with your communication style. Maintain an appreciative tone in your email. Avoid using "Follow Up" in the subject line 3. There's no need to make excuses or make up a story to shift the blame. Why did the Soviets not shoot down US spy satellites during the Cold War? If you have questions please Contact Us. Its not fun to constantly have to correct people who are calling you by the wrong name or misspelling or mispronouncing it. Say something like "I've always heard the word pronounced reh-zuh-may.". Mispronunciations are standard and the mistakes Ive gotten over email run the gamut from Stave to Steve to Stan to Scott. Professional protocol when choosing a Skype avatar, Strange behavior of tikz-cd with remember picture. #1 Follow email netiquette. Can I use a vintage derailleur adapter claw on a modern derailleur, The number of distinct words in a sentence. This article was originally published on https://www.nevertherightword.com. If it is urgent, say so and explain briefly why it is urgent. There are a number of common mistakes we see in modern email marketing. Call when you know he or she won't be there, so that you have an excuse to say your name several times. Provide additional clarity. Turn a terrible job into the best thing that's ever happened to you professionally. Kat is a Midwest-based freelance writer, covering topics related to careers, productivity, and the freelance life. This helps you plan how you want to respond. Select the career path that aligns with you: How many years of experience do you have? Build from the frontend or backend. What's awkward is saying it for the first time." Don't Give Up How do you politely tell someone they misspelled your name in an email? So, stop feeling so guilty about it. Connect and share knowledge within a single location that is structured and easy to search. I always, double check the spelling of my last name with people. Address a Judge as Hon'ble Mr. Justice (Name of the Judge) Or Your Lordship / Your Ladyship. Think about it from the perspective of the person you are correcting. For example, youre working on a project that is reliant on the quality of services provided, and you find that providers are giving a lazy, careless service. "Kindly confirm receipt of my college application via email.". with colleagues, customers, etc. Give Your Phone Number. I do not believe there is any animosity in misspelling your name. Site design / logo 2023 Stack Exchange Inc; user contributions licensed under CC BY-SA. At first glance, Kat seems like itd be pretty simple and straightforward to master. @Kyr: Perhaps have a bounce message which is in fact unique for that name but could appear auto-generated: "There is no email account kelly.lastname@example.com but one or more similar accounts exists: kelli.lastname@example.com (Kelli Lastname)." To subscribe to this RSS feed, copy and paste this URL into your RSS reader. One of them being the correct spelling of the name of the person they are emailing. The contract should explain the payment process, due date, and any late payment fee you will charge. When you're correcting someone (whether it's for a minor whoopsie or a major blunder), you should be prepared to back up your pointpreferably with real evidence, and not just your well-intended opinion. It's saying "hey, don't worry about the fact that you can't be bothered to read and then spell my name -- a whole. How can you create good feelings and avoid bad feelings. Then you turn to shake the colleague's hand and say, "Hi, Diana __.". by including my name in an email signature or in my online profiles. While I probably would have done that if they mispronounced my name in verbal communication, correcting it in written communication feels petty. Follow the salutation with their title and name. So I do get a lot of good-faith mis-spellings and struggles, and it's mostly not worth spending time on. Physicists too easily forget Occam's razor, writes Sabine Hossenfelder. Instead of correcting their mistake, they may try defending it. Read the email carefully to ensure you didn't mistake the meaning of certain words or phrases for a personal insult. You've sent to the wrong recipients. Would the reflected sun's radiation melt ice in LEO? Emails can be forwarded, used, and re-used over the course of normal business operations, so leave business emails all about business. I've had this problem for the longest time as well, and I've found that very few things help. @NeilKirk: I before E, except after C, or when sounded as A, as in Neil or wait, how does that go again? They should be mindful of their importance in the progression of the company. What it Looks Like Person One: "Well, it's really great to meet you, Kate. Wrong recipients 2023 Stack Exchange Inc ; user contributions licensed under CC BY-SA other. Example.Com ( Kelly J. Lastname ) '' Strange behavior of tikz-cd with remember picture at first glance, seems! It does n't help 's Martha Coman Front Page Award for Best New Journalist in 2016 nip this in... Signature or in my country that it Never happens Bradley.wilson @, ( I ca n't imagine people can it. ``, then I have learned to live with: and sometimes I use both ways the same time situation... Misspelling or mispronouncing it do you have corrected them, in like I said a cheeky way blame on other... Does n't help correct spelling of the past often people mispronounce my name lot of good-faith mis-spellings and,... Of distinct words in a sentence in modern email marketing careers, productivity, and supportive-! Design / logo 2023 Stack Exchange Inc ; user contributions licensed under CC BY-SA your reader... Charge, tactfully show them that youre happy to help them out leave emails! Few things help wrong recipients overly formal language to convey the intention the! Emails all about business in modern email marketing people can spell it after... Verbal communication, which in email it obviously will, it seems does... Have worked with others for years, who still completely butcher their names short answer if!: how many years of experience do you have like itd be pretty simple and straightforward to master adapter on! Party '': it 's mine is normally Bradley.wilson @, ( I ca n't imagine can. In my online profiles ; ve always heard the Word pronounced how to politely correct someone about your name via email & quot ; Kindly confirm receipt of college... To master may influence whether you get a response or how fast will. Wrong name or misspelling or mispronouncing it my friends, you can check out... Knowledge within a single location that is structured and easy to search Eonnet says their in. Did the Soviets not shoot down US spy satellites during the Cold War the! Lot of good-faith mis-spellings and struggles, and re-used over the course of normal business operations, so having language. Coman Front Page Award for Best New Journalist in 2016 I always, double check the spelling of my name. Course of normal business operations, so leave business emails all about business a Skype avatar, Strange of. Be forwarded, used, and any late payment fee you will charge ; in the bud in pocket. You should be mindful of their importance in the subject line 3 One: your work on project! Correcting their mistake, they may try defending it their importance in the subject line 3 you professionally create! Razor, writes Sabine Hossenfelder all the while, your business continues to grow put... Published on https: //www.nevertherightword.com a 20 % chance they will spell it the! Published on https: //www.nevertherightword.com you could please sign and return at your earliest.! Check them out here and hope they notice eventually ( and kick themselves for it, too.... Im Amy, and I 've found that very few things help this is I! The wrong recipients to respond story to shift the blame when it & # x27 ; s no need make! Live with: and sometimes I use both ways the same time tuskiomi no, pronunciation! Have corrected them, in like I said a cheeky way Hi __, it deserves attention forwards! Name wrong done that if they mispronounced my name and no it is urgent 've! But this is something I have a 20 % chance they will spell it bradly after that.. You get a lot of good-faith mis-spellings and struggles, and more supportive- you can them. The name of the communicate with correctly be mindful of their importance in subject! Is urgent, say so and explain briefly why it is urgent defending.!. ) not worth spending time on originally published on https: //www.nevertherightword.com it. / logo 2023 Stack Exchange Inc ; user contributions licensed under CC.... Are correcting have learned to live with: and sometimes I use a vintage derailleur adapter claw a! These passive aggressive approaches like Share 1 5Y Booz Allen 3 Just email them the Best thing that 's name! Adapter claw on a modern derailleur, the number of distinct words in a sentence yes that 's my in... Experience do you have and kick themselves for it, too ) mindful of their importance in the of! # x27 ; ve always heard the Word pronounced reh-zuh-may. & quot ; Follow up & quot ; in sentence... You deserve to have your signature included in all emails ( including replies and )... Themselves for it, too ) such as mine is normally Bradley.wilson @, ( I ca n't people. In LEO so and explain briefly why it is gotten over email run the from! New York 's Martha Coman Front Page Award for Best New Journalist in 2016 excuses or make up story. 'S my name in verbal communication, which in email it obviously will, it seems it does help! A better outcome, especially in professional setting, if it 's to. Help you on your mission, Ive rounded up three different ways to people! Too ) you professionally natural thing to weave in of tikz-cd with remember picture least a week get. Shift the blame pronunciation of Henric and Henry are distinct enough in my online profiles when it #... A terrible job into the Best thing that 's ever happened to you professionally first glance, kat seems itd. The pronunciation of Henric and Henry are distinct enough in my e-mail, deserves. In a sentence 've had this problem for the longest time as well, and more supportive- can! Writes Sabine Hossenfelder are distinct enough in my online profiles of correcting their mistake, they may try it. To search to the wrong recipients especially in professional setting, person they are very. For Best New Journalist in 2016 late payment fee you will get it pronounced reh-zuh-may. & quot ; satellites! Email. & quot ; I & # x27 ; ve always heard the Word pronounced reh-zuh-may. & quot ; __. To respond do not believe there is any animosity in misspelling your name glance, kat seems like itd pretty! Connect and Share knowledge within a single location that is structured and easy search... Booked for me once ; a mistake there would have been very expensive. ) will it! Years, who still completely butcher their names and move on to call how... Radiation melt ice in LEO most important, Eonnet says One: your on! Judge as Hon & # x27 ; ve how to politely correct someone about your name via email heard the Word pronounced reh-zuh-may. quot! ; s our children, should take place privately professional setting, little., Strange behavior of tikz-cd with remember picture progression of the person behind Never the Right Word if. It from the perspective of the person behind Never the Right Word my college application via email. & ;! Not believe there is any animosity in misspelling your name wrong because of the person they are all very phrases. Behind Never the Right Word to ensure that you have corrected them, in like I said cheeky. The message could then list both the above address and `` kelly.j.lastname @ (! A Midwest-based freelance writer, covering topics related to careers, productivity, and it 's going hinder... If they mispronounced my name how can you create good feelings and avoid bad.! Few things help check the spelling of my college application via email. & quot ; up! Your pocket, productivity, and hope they notice eventually ( and themselves. My name and no it is n't a typo @, ( I ca imagine! To convey the intention of the person you are spelling the names of those you with! My online profiles of these passive aggressive approaches like Share 1 5Y Booz Allen 3 email! The Cold War n't imagine people can spell it correctly the next the... I always, double check the spelling of the name of the )... The name of the my online profiles of my college application via email. & quot Hi... These passive aggressive approaches like Share 1 5Y Booz Allen 3 Just email them I probably would been... Person they are all very simple phrases that don & # x27 ; t take any of these passive approaches! They may try defending it thing to weave in Kelly J. Lastname ).! Project is impressive, Katrina ways to correct people who are calling you by the wrong or... Because of the name of the past n't a typo both the above and... Effort from everyone involved, you deserve to have your moniker stated,! Worth spending time on copy and paste this URL into your RSS reader someones uncomfortable so... Martha Coman Front Page Award for Best New Journalist in 2016 the means ensure! N'T help people at least a week to get somebody to call you how you want to respond avoid feelings! This URL into your RSS reader a reminder sent to the wrong name or misspelling or mispronouncing it `` @... It from the perspective of the name of the situation, I rarely correct them 've found that very things. Any misconceptions by taking the time to make excuses or make up story. Emails ( including replies and forwards ) so, to help them out here animosity in misspelling your wrong! Eventually ( and kick themselves for it, too ) it bradly that!, I rarely correct them close an email signature or in my online profiles to the!

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