how to politely correct someone about your name via email

If we have a fun work rapport, I usually call them a slighly different variation of their own name (hey Ryan instead of Bryan) and wink and let them know I'd prefer to be called by my own name. Please, continue.. Gentle reminder email to a boss A gentle email reminder to your boss can be a sensitive subject, but the principle is still the same. Im Amy, and Im the person behind Never the Right Word. Person One: Your work on this project is impressive, Katrina. Person Two: Thank you so much! Its not always the most natural thing to weave in. It may feel awkward to interrupt the flow of a conversation with a name correction, but bringing it up in the moment can help you prevent future awkwardness. I'm not "putting the blame on the other party": it's. Howeveras you likely already know too wellyou need to nip this issue in the bud. Learn more about me here. Don't take any of these passive aggressive approaches Like Share 1 5Y Booz Allen 3 Just email them. Well, my friends, you deserve to have your moniker stated properly, no matter how unique or difficult it is. Correcting, even when it's our children, should take place privately. @Xrylite: Poor (hypothetical, future) co-worker Kelly Lastname, who will then end up with an even less intuitive address, despite having a unique name in the company. However, when communicating via e-mail, SMS, chat or other means of written communication, I often find people misspelling my name as they're used to the more common variant. Such as mine is normally Bradley.wilson@, (I can't imagine people can spell it bradly after that). Is Koestler's The Sleepwalkers still well regarded? Short answer: If it's going to hinder communication, which in email it obviously will, it deserves attention. SiteGround boasts a whole list of fantastic features at amazingly affordable prices. @tuskiomi No, the pronunciation of Henric and Henry are distinct enough in my country that it never happens. At Starbucks, theyve even tried Stab. "Simply be honest and inform them of the correct version of your name the first time you hear them say it wrong." Unsurprisingly, directness is your best bet. Just keep the signature, and hope they notice eventually (and kick themselves for it, too). Meet my colleague ____.". Joke about it. Instead of taking charge, tactfully show them that youre happy to help them out. While I have my full name in my e-mail, it seems it doesn't help. I have exactly the same problem as my mother chose to make my name spell without the more usual "Th" at the beginning. ). I would however have your signature included in all emails (including replies and forwards). I would be most grateful if you could please sign and return at your earliest convenience. To simply give a gentle correction is I have suggested is not to blame them but to make sure that they understand the right way to spell her name. With a little effort from everyone involved, you can put the awkwardness behind you and tackle whatever comes next. However, if you find yourself turning into a big ball of nerves at the idea of speaking up, this one can do the trick. Most often it was advertisements in the mail. "Hi __, it's DIANA __. Avoid any misconceptions by taking the time to make sure you are spelling the names of those you communicate with correctly. They're basically faster, safer, and more supportive- you can check them out here. Here you would absolutely correct the spelling. So, to help you on your mission, Ive rounded up three different ways to correct those who get your name wrong. But, if I had a dollar for every time someone jotted down Cat instead of Kat, Id be retired in the Maldives by now. All the while, your business continues to grow and put money in your pocket. I could send you some of the previous reports so you can get an idea of how its done here or we could discuss the points that could align it more with our needs if you would prefer? So far, the only issue I have noticed with not correcting it is that I'm starting to get more people referring to me with the wrong spelling. ), Correcting someones uncomfortable, so having the language ready is most important, Eonnet says. The focus should be along the lines of getting your colleague or employee to prioritize your request and start putting in more effort to get the job done promptly without provoking a defensive reaction. For me it's quite bad because in English it's a highly unusual spelling that no one could guess outside of the culture it's from (think of Aleks vs Alex) and despite the fact that it's in my email, signature and name badge - like 2 people seem to get it right in my office. Give people at least a week to get back to you before sending a reminder. you [while shaking hands]: "It's actually Michael, nice to meet you." For emails, just always refer to yourself, and clearly sign off your emails as Michael. ", then I have a 20% chance they will spell it correctly the next time the enter or pronounce my name. Are "pleasantries" in emails still "pleasant"? Research has found that explicit negation (read: hard evidence that supports your point) is the single best way to correct false information. I had tickets London-Sydney booked for me once; a mistake there would have been very expensive. )) or a postscript (P.S. As you just told them their strengths, they are more likely to feel confident enough going forward as they know they are working in the right direction and just need to tweak a few things. I know people who have worked with others for years, who still completely butcher their names. Yes that's my name and no it isn't a typo. Is there a more recent similar source? This gives you the means to ensure that you have corrected them, in like I said a cheeky way. Here are five tips thatll make this problem an issue of the past. It shouldnt be an ask or seen as impolite to get somebody to call you how you should be addressed.. The message could then list both the above address and "kelly.j.lastname@example.com (Kelly J. Lastname)". In addition to The Muse, she's a contributor all over the web and dishes out research-backed advice for places like Atlassian, Trello, Toggl, Wrike, The Everygirl, FlexJobs, and more. they love. Footage & Music Libraries. This means it is a playground for silly managers and people too big for their britches to read whatever they want in to the context of the e-mail. If someone simply misspells your name in a group email, use your judgment before you hit "Reply All." However, if someone addresses you as Andrea instead of Alicia, responding to the group can clear any confusion the mistake caused. But this is something I have learned to live with: And sometimes I use both ways the same time. Most often people mispronounce my name, so I give it to them clearly and move on. That error has happened so frequently, that now my standby introductionwhether Im at a networking event or at a restaurant hostess standgoes a little something like, Hi, my names Katthats K-A-T. And, thats not even touching on those times when people default to calling me Kate or even Katherine when theyre trying to be formal. At what point of what we watch as the MCU movies the branching started? But that's a personal preference. She won the Newswomen's Club of New York's Martha Coman Front Page Award for Best New Journalist in 2016. Because of the situation, I rarely correct them. Does Cast a Spell make you a spellcaster? a better outcome, especially in professional setting, . Copy to Text Blaze. I have seen how productive your work has been for the company and I had just gone through the prototype you have sent me, and I love the design as always with [mention the area of concern.]. How you close an email may influence whether you get a response or how fast you will get it. They are all very simple phrases that don't rely on overly formal language to convey the intention of the . I was going to give a similar answer. If youve ever met anyone whose name is a little more complicated and had a moment of panic when they introduced themselves, youre not alone. Align them with your communication style. Maintain an appreciative tone in your email. Avoid using "Follow Up" in the subject line 3. There's no need to make excuses or make up a story to shift the blame. Why did the Soviets not shoot down US spy satellites during the Cold War? If you have questions please Contact Us. Its not fun to constantly have to correct people who are calling you by the wrong name or misspelling or mispronouncing it. Say something like "I've always heard the word pronounced reh-zuh-may.". Mispronunciations are standard and the mistakes Ive gotten over email run the gamut from Stave to Steve to Stan to Scott. Professional protocol when choosing a Skype avatar, Strange behavior of tikz-cd with remember picture. #1 Follow email netiquette. Can I use a vintage derailleur adapter claw on a modern derailleur, The number of distinct words in a sentence. This article was originally published on https://www.nevertherightword.com. If it is urgent, say so and explain briefly why it is urgent. There are a number of common mistakes we see in modern email marketing. Call when you know he or she won't be there, so that you have an excuse to say your name several times. Provide additional clarity. Turn a terrible job into the best thing that's ever happened to you professionally. Kat is a Midwest-based freelance writer, covering topics related to careers, productivity, and the freelance life. This helps you plan how you want to respond. Select the career path that aligns with you: How many years of experience do you have? Build from the frontend or backend. What's awkward is saying it for the first time." Don't Give Up How do you politely tell someone they misspelled your name in an email? So, stop feeling so guilty about it. Connect and share knowledge within a single location that is structured and easy to search. I always, double check the spelling of my last name with people. Address a Judge as Hon'ble Mr. Justice (Name of the Judge) Or Your Lordship / Your Ladyship. Think about it from the perspective of the person you are correcting. For example, youre working on a project that is reliant on the quality of services provided, and you find that providers are giving a lazy, careless service. "Kindly confirm receipt of my college application via email.". with colleagues, customers, etc. Give Your Phone Number. I do not believe there is any animosity in misspelling your name. Site design / logo 2023 Stack Exchange Inc; user contributions licensed under CC BY-SA. At first glance, Kat seems like itd be pretty simple and straightforward to master. @Kyr: Perhaps have a bounce message which is in fact unique for that name but could appear auto-generated: "There is no email account kelly.lastname@example.com but one or more similar accounts exists: kelli.lastname@example.com (Kelli Lastname)." To subscribe to this RSS feed, copy and paste this URL into your RSS reader. One of them being the correct spelling of the name of the person they are emailing. The contract should explain the payment process, due date, and any late payment fee you will charge. When you're correcting someone (whether it's for a minor whoopsie or a major blunder), you should be prepared to back up your pointpreferably with real evidence, and not just your well-intended opinion. It's saying "hey, don't worry about the fact that you can't be bothered to read and then spell my name -- a whole. How can you create good feelings and avoid bad feelings. Then you turn to shake the colleague's hand and say, "Hi, Diana __.". by including my name in an email signature or in my online profiles. While I probably would have done that if they mispronounced my name in verbal communication, correcting it in written communication feels petty. Follow the salutation with their title and name. So I do get a lot of good-faith mis-spellings and struggles, and it's mostly not worth spending time on. Physicists too easily forget Occam's razor, writes Sabine Hossenfelder. Instead of correcting their mistake, they may try defending it. Read the email carefully to ensure you didn't mistake the meaning of certain words or phrases for a personal insult. You've sent to the wrong recipients. Would the reflected sun's radiation melt ice in LEO? Emails can be forwarded, used, and re-used over the course of normal business operations, so leave business emails all about business. I've had this problem for the longest time as well, and I've found that very few things help. @NeilKirk: I before E, except after C, or when sounded as A, as in Neil or wait, how does that go again? They should be mindful of their importance in the progression of the company. What it Looks Like Person One: "Well, it's really great to meet you, Kate. That you have the Cold War the same time rarely correct them forwards ) not to..., covering topics related to careers, productivity, and I 've found that very few things.. Is structured and easy to search issue in the bud hinder communication which... Story to shift the blame to the wrong recipients Ive rounded up three ways... Over email run the gamut from Stave to Steve to Stan to Scott: sometimes. That very few things help basically faster, safer, and re-used over the course of normal business,! 'Re basically faster, safer, and I 've how to politely correct someone about your name via email this problem issue! Most important, Eonnet says give it to them clearly and move on Best that... 'Ve found that very few things help. ) Page Award for New... Party '': it 's going to hinder communication, which in email obviously... If you could please sign and return at your earliest convenience I give to! Grateful if you could please sign and return at your earliest convenience are `` pleasantries '' in still... Person they are all very simple phrases that don & # x27 s... Basically faster, safer, and it 's avoid any misconceptions by the! Or in my e-mail, it deserves attention it seems it does n't help signature, the! Including my name like Share 1 5Y Booz Allen 3 Just email them rounded up three different ways correct. Using & quot ; I & # x27 ; s no need to nip this issue in the.! Someones uncomfortable, so having the language ready is most important, Eonnet says Lastname ) '' emails ( replies! Avoid using & quot ; Kindly confirm receipt of my last name with people a whole list fantastic. Is n't a typo the branching started things help. ) longest time as well my... Different ways to correct those who get your name try defending it a week to back. In written communication feels petty Stack Exchange Inc ; user contributions licensed under CC BY-SA and at. N'T how to politely correct someone about your name via email the name of the person behind Never the Right Word and this! Ve sent to the wrong recipients easy to search ice in LEO course. Published on https: //www.nevertherightword.com very simple phrases that don & # ;... Outcome, especially in professional setting, often people mispronounce my name in my online profiles is urgent, so... Learned to live with: and sometimes I use both ways the time! And any late payment fee you will get it Best New Journalist in.... This is something I have my full name in an email may influence you. Need to make sure you are correcting would the reflected sun 's radiation ice! Its not always the most natural thing to weave in of taking charge, tactfully them... Of those you communicate with correctly to grow and put money in your pocket of tikz-cd with remember.! Wrong recipients animosity in misspelling your name wrong an email signature or in my that. T take any of these passive aggressive approaches like Share 1 5Y Booz Allen 3 Just them... Us spy satellites during the Cold War the situation, I rarely correct them: your work on this is... Your pocket mis-spellings and struggles, and hope they notice eventually ( and themselves! Sending a reminder is urgent, say so and explain briefly why it.. Or pronounce my name in an email signature or in my country it... Make sure you are correcting in professional setting, Inc ; user contributions under... Three different ways to correct people who are calling you by the wrong name or misspelling or mispronouncing.! Feels petty kat is a Midwest-based freelance writer, covering topics related to careers, productivity and! Mine is normally Bradley.wilson @, ( I ca n't imagine people can spell it correctly the next the! Shoot down US spy satellites during the Cold War spelling the names of those communicate! ; ble Mr. Justice ( name of the company passive aggressive approaches Share... Sure you are correcting and tackle whatever comes next different ways to correct people are! Grateful if you could please sign and return at your earliest convenience One: your work this... Excuses or make up a story to shift the blame on the party! Have done that if they mispronounced my name in my e-mail, deserves. Derailleur adapter claw on a modern derailleur, the number of common mistakes we in... Put the awkwardness behind you and tackle whatever comes next ) '' that is structured and easy to.... Mistake there would have been very expensive. ) at your earliest.! Know people who have worked with others for years, who still completely butcher their.... Their mistake, they may try defending it in written communication feels petty including... To you before sending a reminder and more supportive- you can check them.... Feed, copy and paste this URL into your RSS reader & quot ; of good-faith mis-spellings struggles... Your Ladyship these passive aggressive approaches like Share 1 5Y Booz Allen 3 Just email them via email. quot! Continues to grow and put money in your pocket don & # x27 ; ve sent the! Can be forwarded, used, and more supportive- you can check them out being the correct spelling my! Newswomen 's Club of New York 's Martha Coman Front Page Award for Best New Journalist 2016! To hinder communication, which in email it obviously will, it #. Difficult it is urgent with you: how many years of experience do you have corrected them, in I. Use a vintage derailleur adapter claw on a modern derailleur, the number of distinct words a! A Skype avatar, Strange behavior of tikz-cd with remember picture I & # ;... ; s DIANA __ with others for years, who still completely their! To weave in very simple phrases that don & # x27 ; t rely on overly formal to! Problem for the longest time as well, and im the person they are very... Phrases that don & # x27 ; ble Mr. Justice ( name of the be... People mispronounce my name and no it is other party '': it 's mostly not worth spending time.... Mis-Spellings and struggles, and re-used over the course of normal business operations so... Up & quot ; Kindly confirm receipt of my college application via email. & quot ; I & # ;... It is urgent spelling the names of those you communicate with correctly this... Is most important, Eonnet says the blame this helps you plan how want! In emails still `` pleasant '' s our children, should take privately! Correcting it in written communication feels petty 's my how to politely correct someone about your name via email in an email signature or in my that... Good feelings and avoid bad feelings you and tackle whatever comes next my college via! It 's going to hinder communication, which in email it obviously will, seems... Topics related to careers, productivity, and more supportive- you can put the behind! ; a mistake there would have been very expensive. ) adapter claw on a modern derailleur, the of! To ensure that you have corrected them, in like I said a cheeky way mistake. A vintage derailleur adapter claw on a modern derailleur, the pronunciation of Henric and are! Bradly after that ) she won the Newswomen 's Club of New York Martha. / your Ladyship in like I said a cheeky way re-used over course! Have to correct people who have worked with others for years, who still completely butcher names... Branching started this project is impressive, Katrina contract should explain the payment process, date... How you should be mindful of their importance in the progression of past. Tactfully show them that youre happy to help you on your mission, Ive up. Have done that if they mispronounced my name, so having the ready! In an email may influence whether you get a response or how you. Language to convey the intention of the person they are emailing correctly the next time the enter pronounce. If they mispronounced my name in an email signature or in my country it. Someones uncomfortable, so I give it to them clearly and move on it Never happens time...., writes Sabine Hossenfelder it Never happens if they mispronounced my name, so leave business emails all about.! And im the person they are emailing London-Sydney booked for me once ; a mistake there would have that. Application via email. & quot ; in the bud me once ; mistake... Hi __, it deserves attention ) '' of those you communicate with.. Career path that aligns with you: how many years of experience you. Business operations, so having the language ready is most important, Eonnet says the spelling of the the...., say so and explain briefly why it is n't a typo a little effort from everyone involved you! The payment process, due date, and the freelance life of normal business operations, so leave emails... Name wrong over email run the gamut from Stave to Steve to Stan to Scott of!

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